Bill Miller introduced the board members and gave a general introduction to the meeting.Handouts were distributed and described.
Minutes:Nancy Miller moved and MaryRose Henebry seconded that the minutes of last year’s annual meeting be approved.The motion passed.
Finances:Gary Marks reported on the club’s financial status.In the light of repairs that are due and some loss of membership, we will have to operate frugally.$40,000 private debt will come due in June.Provided we have no unexpected difficulties, the club’s budget should be in balance this year.Explanation was made of repairs that are needed and maintenance that is being considered.Our goal is to increase membership so that operations can be maintained and the debt retired, and eventually to decrease dues; without new members, the board will have to consider a dues raise in October.The new membership program shows promise.
Amount and terms of the private and commercial loans were explained.
In answer to a question, it was stated that the bylaws allow for 150 memberships.
It was moved by Deanna Killian and seconded that the budget be approved as presented.Motion passed unanimously.
It was moved by John Bennett and seconded by Sue Hennessey that the board be allowed to impose a $8.33 per month per membership increase in dues if, in their judgment, it is needed.Motionpassed unanimously.
The waiver of audit concept was explained.It was moved by Linda Wandell and seconded that the audit be waived and a financial review be held in its place.Motion passed unanimously.Dody Foster did the review last year, but someone else will do it this year.
Linda Wandell moved that the Members unanimously resolve that all actions of the directors and officers of the corporation on behalf of the corporation during the past year were ratified and confirmed, provided the actions were within the scope of the directors and officers duties and not outside the normal course of business of the corporation.The motion was seconded by Steve Craig.Linda explained the motion.The motion passed unanimously.
Election:The rotation in office was explained.Candidates Gary Marks, Kaye Crandell, and MaryRose Henebry were introduced and made brief statements.The calls for nominations from the floor went unanswered.Several voices moved that the candidates be elected by acclamation, and several voices seconded the motion.The motion passed unanimously and the candidates were elected.
Memberships:Bill explained the new couples-only memberships.
Maintenance:John Bennett inquired about the sump pump in the front garden.Mark Demeritt explained the sump pump construction, the history of the situation, and the planned solution.Bids will be sought to carry out the work.
Financial/Loans:Bill, with assistance from board members, explained the plan to restructure the private loans to space repayment more evenly over the coming years.The goal is to keep debt service costs low and regularize the repayment amounts in the budgets.
Remarks:Tom Graham thanked the board for posting the minutes on the website.He asked that meetings be announced there too.Bill emphasized that all members were welcome to attend board meetings.
Bill announced the Barbecue on the club patio.
It was moved by several voices to adjourn.The motion was seconded and passed unanimously.The meeting was adjourned at 5:09 p.m.
ANNUAL MEETING AGENDA MAY 15, 2010 2 PM
Agenda for annual meeting May 15, 2010 2PM
Board members, members and new members: name tags
Minute’s approval from last year and is posted on our website: action required
(New Bylaws and new board members were the major events)
Financial status report: 10 new members this year
101 Charter and General Members and 4 Midweek members
Financial analysis report
$508K with loan from the Cashmere Valley Bank at 7.75%, up for renegotiation in 2013
$120K with private loans at 7%, and the board is in the process of renegotiations these loans before the end of this summer paid off one private loan of $35K last November. The board has put $7.2K in a CD as part of our reserve fund prior to the end of the previous budget year and with another $5K in our new budget for this year, it brings our total reserve amount available to $12.2K.
Board is committed to make the club more financially stable in addition to being well maintained.
Receive the report from Dody’s financial review and waive audit for 2009-10: Action required
Proposed Budget: is posted on our website and is recommended by the board
No dues increase for this year Action requiredapproving the recommendation of this budget. Approve Board actions for the previous year:Action required
Election of new board members: 4 positions open for election this year, two year terms.
The board will have 8 board members this coming year and then 7 in the 2011-12 year
Recommended candidates; Bill Miller, Mark Demeritt, Nancy Miller, Steve Craig
Year -end report: to be posted on the website and provided on paper with pictures for the Annual Meeting.
Discussion items: Pool area toys and damages:Net for water volleyball and basketball balls; may be the cause for damage to the pool area; broken clocks and window marks; the ball throwing in the pool area impacts the windows, beach balls or Nerf balls may be better.A discussion *Request members to return locker keys from those not using their locker to be issued to members without lockers. This is a voluntary action. Announcement:
Summer charity music event: Saturday August 14thsponsored by all three Kahler Glen entities, the Resort, the Community Association and the Athletic Club.Funds are being raised for the Beaver Valley Elementary School, which is part of the Cascade School District in Leavenworth.
Minutes from the 2010 Annual meeting
Kahler Glen Athletic Club Annual Meeting
15 May 2010, 2:00 p.m. @ Kahler Glen Athletic Club
The meeting was opened in due form by Bill Miller.He gave thanks to those who ran the meeting last year, in his absence.The officers introduced themselves to the meeting.
Bill Miller announced the agenda.He showed pictures of the installation of the new pool lights.
Kaye Crandall moved to approve the minutes of last year’s annual meeting as posted on the website and available at the meeting.The motion was seconded and passed unanimously.
Gary Marks made the financial report.Since last year, maintenance projects have been more extensive than anticipated, and membership has increased.There will be no dues increase, and the budget projections are healthy.Gary Marks explained various budget entries, and answered questions.He explained that since the Athletic Club does not have a line of credit, putting dollars into the reserves continues to be a priority.Sue Hennessey moved to approve the budget as presented; the motion was seconded and passed unanimously.
Gary Marks explained that Dody Foster had reviewed the budget and accounts of the Athletic Club.Several suggestions were made, which were put into practice.Dave Reynolds moved that the requirement for an audit be waived.The motion was seconded and passed unanimously.
Bill Miller led a review of the accomplishments and actions of the Board this year, based on the handout.
Linda Wandell moved that the Members unanimously resolve that all actions of the directors and officers of the corporation on behalf of the corporation during the past year were ratified and confirmed, provided the actions were within the scope of the directors and officers duties and not outside the normal course of business of the corporation.The motion was seconded.Linda explained the motion.The motion passed unanimously.
Gary Marks, on behalf of the Club, thanked Bill for all his work this year.The members indicated their concurrence by applause.
Bill pointed out the list of Board candidates on the handout. All candidates whose terms were expiring volunteered to serve another term. The rotating nature of the two-year terms was explained.Gary Marks asked for nominations from the floor several times.None were forthcoming.Kaye Crandall moved that the slate of candidates as listed on the handout (Bill Miller, Nancy Miller, Mark Demeritt, Steve Craig) be elected by acclamation.The motion was seconded and passed unanimously.
Bill pointed out the handout on the Summer Charity Music Event.He announced that a generous donation had already been pledged; he showed a website of Wolf Creek Golf Course in Mesquite, NV, for which we have received a donation of up to five nights in a condo.
Bill asked if there were other concerns.A question was asked concerning the age of persons allowed in the hot tub.The Club’s rules were reviewed.Sarah Navarre suggested that her daughter manages an athletic facility, and that RCW/WAC prohibits children under 5 from being in a club hot tub at all.Research will be done to clarify the laws on this issue.Kathryn Demeritt mentioned the results of the Vision Committee Survey, which indicated a desire to expand activities for children.Steve Olson asked about the location of the closest AED (defibrillator), and suggested that the Board investigate the feasibility of having one accessible in the Athletic Club building.Shari Bennett suggested that the 911 phones be checked to make sure they are operational, as several had to be repaired in the condo area.Jo McElmurry indicated that she finds the air temperature in the exercise room too hot.The Board will investigate these concerns.